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Mangobeds Channel Manager: Sync Airbnb, Booking.com & More

7 min read

Stop double-booking headaches. The Mangobeds Channel Manager keeps your calendars, rates, and availability perfectly aligned across every OTA, from Airbnb to Booking.com and beyond.

Beyond syncing calendars, rates, and bookings, the Mangobeds Channel Manager can also help you manage conversations in one place. Depending on the channel, you’ll be able to centralize guest messages, reply faster without jumping between extranets, and even view and respond to reviews. It’s an easy way to keep communication tight, avoid missed questions, and protect your ratings—especially when you’re listed on multiple OTAs.

Why it matters

  • Zero manual updates: One calendar rules them all.
  • Fewer overbookings: Real-time updates cuts risk to almost zero.
  • Unified pricing: Push seasonal or promo rates everywhere at once.

Ready to simplify distribution? Head to Apps → Channel Manager and connect your first channel today.

Table of contents

Before using the Channel Manager

Make sure you are not using the ical for a channel and also have a connection with that channel on the channel manager. For example, if you have a room linked with ical to Booking.com and also that same room handled by the channel manager, there will be issues with the avaialibity and processing bookings. Please remove the ical links before. More information about them here Connect to External Booking Channels (OTAs) Using iCal

Are you interested in another Channel not appearing on this doc please contact info@mangobeds.com for more information about it

You should map the mangobeds accommodations to your listing type of room. This means if you have an accommodation “double room” with 3 units in Mangobeds, your listing should be the “double room”

Currency Settings

To avoid issues, your Mangobeds accommodation currency must match the currency used in your listings on each OTA (Airbnb, Booking.com, Hostelworld, etc.).

  • If currencies don’t match, prices may not sync correctly or show unexpected differences.
  • Always make sure the listing currency on the OTA is the same as the rate currency in Mangobeds before mapping.

⚠️ This is the only way to ensure full control over your pricing and avoid sync problems.

Safe launch order

  1. In Mangobeds, make sure the Bookings calendar is correct
    • Add/confirm all manual bookings, owner blocks, maintenance blocks
    • If you are migrating from another system, export and re-check future reservations
  2. Connect all channels first (Airbnb, Booking.com, etc.)
  3. Import existing reservations from each channel: open the channel’s menu on the Channels tab and choose Pull bookings
  4. Reconcile collisions if there are
  5. Activate the channel from its menu to start receiving new bookings (channels are created inactive)

If you connect channels one by one and start taking bookings before importing existing reservations from the other OTAs, you can create collisions that look like overbookings.

Managing rates and restrictions

For prices and rates, when you change the prices or seasonal rates on Mangobeds accommodations, they will automatically change on the channels after a few minutes.

For restrictions, to set a default minimum stay and maximum stay for all the channels, edit the channel manager app settings. If you want to set up restrictions for different accommodations and dates, edit them on the accommodations restrictions. These changes will be populated into the different channels.

For the booking cut-off, you can set a default in the channel manager app settings (Apps > Channel Manager > Settings > Booking cut-off). This stops accepting bookings within X days of arrival. For example, set it to 2 to block any booking starting in the next 2 days. Setting it to 0 allows same-day bookings. This applies to channels like Booking.com, Hostelworld, Expedia, Agoda, Trip.com, Check24 and Hopper Homes. Airbnb is configured separately, see the Airbnb connection guide.

For closed to arrival and closed to departure, you can set them per accommodation and date in the accommodations seasonal restrictions. For example, block Sunday check-ins by marking the day as closed to arrival, or stop guests from leaving on a Saturday with closed to departure. These rules push to channels like Booking.com, Hostelworld, Expedia, Agoda, Trip.com, Check24 and Hopper Homes.

If a closed to arrival or closed to departure rule is not showing on Booking.com, the issue is usually derived rates and promotions. They have their own CTA, CTD, min stay and stop sell settings that override the parent rate. To fix it, delete the derived rates and promotions in Booking.com, recheck the calendar, and recreate them once the restriction is showing correctly.

Therefore, the way the flow works is

  1. You make changes on Mangobeds
  2. Mangobeds automatically updates the Channel Manager App
  3. The Channel Manager updates the pricing on the different listings and channels

To take into account

Only new confirmed bookings will be synced into the System. Previous ones canceled or updated will need to be handled manually

Each channel has a Price adjustment setting, shown when you connect it and when you edit it later. Use it to sell at a different price on that channel than on your own site, for example increasing prices a few percent to cover the channel’s commission.

If you update the max number of guests of an accommodation on Mangobeds, you will need to re-map the accommodation and its rates on the Channel Manager

If you change on Mangobeds the accommodation price from fixed to flexible you will need to re-map the accommodation and its rates on the Channel Manager.

Fixed or flexible prices

Each accommodation is priced either Fixed – same no matter guests number or Flexible – depends on guests number, and the choice decides what every channel receives. If what you charge changes with the number of guests, for example a room at one price for one guest and more for two, or a villa that costs more for a full house, choose flexible and fill in the price for each number of guests. Booking.com, Expedia, Hostelworld, Agoda, Trip.com and Check24 receive that whole ladder and quote the right price for the group that is searching. Your own booking form uses it too.

Choose fixed only when the price really is the same whoever turns up.

Airbnb, VRBO and Hopper Homes work differently: they hold one nightly price per listing and add their own extra guest fee on top, so they cannot take a ladder. Mangobeds sends them the accommodation’s price for one guest, and you set what to charge per additional guest on the listing itself (on Airbnb, in the listing’s Price settings, under Guests included and Price per extra guest).

Do not switch an accommodation to a fixed price just to make those channels simpler. You would lose per guest pricing everywhere else, on all the other channels and on your own booking form, to solve something that is already handled on the listing.

Connection guide for each channel

Every channel connects through the same app, but each one has its own requirements, settings and things to watch out for. Pick yours below for the full step-by-step guide.

  • Booking.com: Two-way sync of rates, availability and reservations, step by step.
  • Airbnb: Map your listings and keep rates and availability in sync both ways.
  • VRBO: The checks to run before you start, and the currencies it supports.
  • Hostelworld: Dorm and private-room inventory, synced from one calendar.
  • Expedia: Rates and availability, synced through the channel manager.
  • Agoda: Rates and availability, synced through the channel manager.
  • Trip.com (Ctrip): Your inventory on Trip.com, synced through the channel manager.
  • Check24: Mapping your rooms and getting the occupancy settings right.
  • Hopper Homes: The setup, plus the warnings worth knowing before you connect.
  • Google Hotel Search: The content requirements to meet first, then rooms and rates.

More channels you can sell on

More channels included. Connect to all of these too, click one to email us about it.

Large OTAs and metasearch

Hostels and budget travel

Long stays, serviced apartments and corporate housing

Bed banks and wholesalers

Regional and specialist channels

Do not see your channel? This list is not everything. If the channel you sell on is missing from both lists, email us with its name and we will tell you whether we can connect it.