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TESA SMARTair Connection Guide with Mangobeds

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TESA Smartair is a wireless access control system by ASSA ABLOY, widely used in hotels across Europe. Smartair locks communicate wirelessly with a central server at your property, and Mangobeds connects directly to that server to automate guest check-ins and key delivery.

This is ideal for hotels and properties that already have TESA Smartair locks installed and want to automate guest access management from their PMS without replacing any hardware.

What Mangobeds can do with Smartair:

  • Automatically create PIN access for guests linked to room dates
  • Update or revoke access automatically when bookings change or are cancelled
  • Manage check-in across multiple Smartair rooms in one place

Setting It Up

Step 1: Open the Smart Locks App

In your Mangobeds dashboard, go to Apps and select Smart Locks.

Step 2: Connect

Click Get Started and select TESA Smartair as your provider. Enter your Smartair server details:

  • Server address — the address of your Smartair Server Platform (ask your Smartair installer or IT administrator)
  • Operator name — an operator account created in your Smartair system for the integration
  • Operator password — the password for that operator

Click Connect. Mangobeds will validate the connection to your Smartair server.

You’ll see a list of all your units. For each unit, select a room from the dropdown (pulled from your Smartair system) and click Link.

Step 4: Let Mangobeds Do the Rest

About 48 hours before each guest’s check-in, Mangobeds runs a precheckin against your Smartair server with a generated PIN. You can deliver the PIN to your guest via the access-code variable in your check-in email. Date changes and cancellations are handled automatically.

Managing Keys

Editing a key: Click Edit to change check-in or checkout dates. The access dates are updated on the Smartair system automatically.

Revoking a key: Click Revoke. Mangobeds calls Smartair’s precheckinCancel, the guest can no longer open the room.

Lock details: Click Details to see the room name and group.

Requirements

  • TESA Smartair locks already installed — Mangobeds connects to your existing system, no new hardware required
  • Smartair Server Platform reachable from the internet — your Smartair server needs to be reachable so Mangobeds (a cloud PMS) can communicate with it. Typically this means a static IP and a port-forward to the server’s internal port (your Smartair installer can help)
  • SOAP API feature enabled in your Smartair license — ask your Smartair provider (e.g. CIHO, or your TESA distributor) to confirm this is active
  • An operator account created in Smartair specifically for the Mangobeds integration

If you’re unsure about any of these requirements, contact your Smartair installer or distributor. They can verify your setup and provide the server address and credentials you need.

Every lock, in one place

Access codes work the same way whatever lock you use: Mangobeds creates them a couple of days before check-in, makes them valid from before check-in until after check-out, and sends them to the guest with the {{ACCESS_CODES}} variable in any communication. See how smart lock keys work in Mangobeds for the full picture, including the other providers we support.